The virtual address service involves renting a physical address (usually in an office or coworking space) without the need to actually use the location as a permanent headquarters. This solution is popular among entrepreneurs, freelancers, and startups who want a professional address for correspondence, company registration, or building an image, but do not need a physical office space.

How does it work?

1. Choosing a service provider: You select a company that offers the best deal in terms of location, stability, price, and necessary additional services.
2. Registration: You sign a simple lease agreement and gain the right to use the chosen address as the official address of your business (e.g., in the National Court Register, Central Registration and Information on Business, or on business cards).
3. Mail handling: All incoming mail to this address is received by the provider. Depending on the package, they may:
   • Forward it physically to an address you specify,
   • Scan and send it electronically (email),
   • Store it for personal pickup.
4. Additional services: Some companies offer extras such as hourly conference room rentals, a phone number with reception service, or administrative support.

Advantages:

• Professionalism: An address in a prestigious location (e.g., city center) enhances the company's credibility.
• Cost savings: Cheaper than renting a traditional office.
• Flexibility: Ideal for those working remotely or running an online business.

Example of use:

Suppose you run an online store. You register the company under a virtual address in Krakow, Ul. Św. Filipa 23. Customers see this address on invoices, while you work from home in another city. Incoming mail is scanned and sent to your email, so you don't worry about logistics.

This solution is legal and compliant with the law in most countries, as long as you adhere to local business registration regulations.